Please feel free to print out this timeline and make your own changes, this is only a sample timeline.

Your time line may differ from this one - we just picked the most common wedding reception schedule

Please NOTE:  The KC All Stars do not accept ANY changes after 3pm, 72 hours before your event, so be sure and get all of your information to us by then or your last minute changes will not be honored.  Please let your wedding coordinators know this as well.  The KC All Stars DO NOT wait until the last minute to plan our events.

6:30pm - Guests Arrive - Cocktails - The KC All Stars do not perform during cocktails as your guests are trying to talk and will not be able to hear over the band.  Also, no one dances during the beginning of the night and it makes the band look bad.  The KC All Stars will DJ your cocktail hour.  The KC All Stars can provide all of the DJ music for your evening OR some couples prefer to make their own playlists on their iPod and give it to the band to operate.

iPOD Instructions! - If you are planning on programming your own iPod for your reception please visit our Wedding Reception Songs - iPod page for instructions, otherwise, The KC All Stars have a tried and true list of classic songs for cocktails and dinner.

7:00pm - Bride and Groom arrive and are announced to the guests.  If you want the band to announce your entire wedding party we will need you to email us a phonetically spelled out list of the names).  Pick out a cool song for the intros - some examples are "Jock Jams (Let's Get Ready to Rumble)", or if you want something more classy, "This Will Be" by Natalie Cole - etc.

7:15pm - Cake Cutting - it's good to cut the cake right away after the couple is introduced - the applause will die down from the introduction and you don't want to just stand there awkwardly, so it works great to go straight over and cut the cake - your photographers will LOVE you :)  Many times cutting the cake early in the evening gives the caterers more time to cut it and get it ready to serve.  Do NOT have your cake positioned in the middle of the dance floor!  The band will not perform while the cake is sitting on the dance floor and it looks crazy sloppy when the caterers have to come out and move it.

7:30pm - Dinner (Sometimes a blessing is said before dinner is announced) - band will play iPod music during dinner - The KC All Stars will not perform during dinner - they are not a "dinner" band.

8:15pm - Toasts (Best Man, Maid of Honor, Parents, etc.)

8:30pm - Bride and Groom First Dance - The KC All Stars will perform your first dance song live if it is on our playlist at www.kcallstars.com  If not, The KC All Stars will DJ the first dances.  The KC All Stars do not learn songs on request.

8:35pm - Father of the Bride and Bride Dance

8:40pm - Mother of the Groom and Groom Dance - You can combine the father of the bride and mother of groom dance by starting with the father of the bride and then the band will politely invite the groom and his mother to the dance floor midway through the song.  (This is very popular now)

If you need help choosing songs for any of your dances, please see our article on First Dance Songs HERE.

8:45pm - Band Starts - please have the venue turn the lights down when the band starts - people don't like to get on the dance floor if the lights are too bright - plus The KC All Stars have an incredible light show.

9:30pm - Band Break - The first set that the band plays will be the shortest and will be mostly old school songs / typical wedding songs so that mom and dad and grandma and grandpa will be happy.  We will then break and WHEN WE COME BACK and get ready to do the second set it's a good time to do the bouquet / garter toss.  Pick out a couple of fun songs for the tosses - "Single Ladies" by Beyonce is popular for the bouquet toss and "American Woman" by Lenny Kravitz is a good one for the Garter toss - or whatever songs you want.  The band will be onstage and will get "all the single ladies / guys on the floor" as well as do a drum roll during the tosses etc.  Some couples do not want to do the bouquet / garter toss and that is just fine :)

9:50pm- Band's Second Set - This set is usually a little more upbeat since the younger guests have had enough liquid courage to get on the dance floor by now, and it's time to cut loose!

11:30 / 11:45 - Last Call - The KC All Stars will play their last few songs and then DJ a couple of songs while people are leaving so there is no "dead air".

12am - The KC All Stars will not perform past 12am.

NOTE:  The KC All Stars will not contract for more than 5 1/2 hours total (including DJ service and Announcement Service) - So if your reception starts at 6:30pm, The KC All Stars will provide service until 12am latest.  No one wants to go to a party that lasts over 5.5 hours anyway - that is unrealistic considering most of your guests have been dressed in uncomfortable clothes and on their feet since early in the day.  We've done over 500 wedding receptions - your wedding coordinator has not - trust us on this one.  A swiftly moving party with a nice flow is the way to go.

The KC All Stars provide use of their microphones for announcements and toasts from you and your guests :)